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Administrative Assistant

Company: ABM Industries
Location: Cupertino
Posted on: May 3, 2021

Job Description:

ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM's comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes " from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. Job Title Administrative Assistant Education High School or GED Career Level Experienced (Non-Manager) Category Accounting & Finance, Operations Job Type/ FLSA Status Salaried Non-exempt Travel Required None Shift Type First Shift (Day) Job DescriptionABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $5.1 billion and over 130,000 employees in 350+ offices throughout the United States and various international locations. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909. For more information, . Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Responsibilities: Answer and direct phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Take dictation Generate reports Handle multiple projects Prepare and monitor invoices Develop administrative staff by providing information, educational opportunities and experiential growth opportunities Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Write letters and emails on behalf of other office staff Maintain computer and manual filing systems Handle sensitive information in a confidential manner Coordinate office procedures Reply to email, telephone or face to face enquiries Resolve administrative problems Receive, sort and distribute the mail Oversee and supervise the work of junior staff Maintain up-to-date employee holiday records Coordinate repairs to office equipment Photocopy and print out documents on behalf of other colleaguesMinimum RequirementsRequirements: Proven admin or assistant experience Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office and Excel At least 1-2 years of experience in the field or in a related area High school diploma or equivalent Verbal Communication Typing Skills Attention to Detail Telephone Skills Teamwork Location: Cupertino, CA 95014 US (Primary) ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)Location Cupertino, CA 95014 US (Primary) ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation) California Consumers Notice Additional Information Administrative Assistant

Keywords: ABM Industries, Cupertino , Administrative Assistant, Other , Cupertino, California

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